Best Project Management Software for Mac: Asana With a cheerful, user-friendly design that sits on top of a powerful platform, Asana is a great choice for Mac owners. In addition to being visually. The Task module of Outlook isn’t one of the prettiest or most modern parts of Outlook and probably also one of the lesser used modules by most. Best Task Management Apps for Mac It doesn’t matter whether you have a busy or healthy day, you should always write down your tasks.

Let’s solve your to-dos

With life’s busy schedules and numerous distractions, staying on top of tasks can pose a challenge — that’s why every single productivity guide recommends you to keep track of everything in your mind with a to do list to achieve your goals.

While, historically, to do lists were handled by pen and paper, with the rise of mobile technology and modern software, it’s far more efficient to use a specialized to do list app to stay on top of your tasks.

That said, the beauty of pen and paper lies in the ability to format, write, and manage however you see fit, whereas apps force you into their predefined frameworks. And exactly because to do lists can be so personal, it’s worth exploring the differences between them before picking one for good.

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Why Should I Use A To Do List?

From tasks at work to chores at home, to catching up with friends and family, and everything in between, it’s easy to get overwhelmed with things to do. The trouble is finding the time to do them, prioritizing them accordingly, then actually remembering to carry them out. That’s where even simple to do lists can be a powerful productivity tool, freeing up your time and mental space to focus on what you do best.

However, there are now so many different to do list on Mac options in the marketplace that getting around to selecting one is a chore in itself. That’s why this guide just saves you some time by picking some of the best ones for you to consider.

What are some tips for using to do lists?

There’s an art to using to do lists effectively, no matter the technology. You don’t need to be a project manager or have high attention to details to make a Mac task manager work for you. Simply follow a few of the most important tips:

• Understand what should be on the to do list versus what should be a daily habit or calendar item. Brushing your teeth probably shouldn’t be on the to do list, as it would ideally be baked into your daily routine. Whereas your friend’s birthday should probably be put in your calendar. However, you might write “purchase gift for friend’s birthday” as a to do item.

• Try to keep a manageable level of to do items at any time. Having a list of 300 probably won’t do much for your productivity, as it becomes difficult to quickly ascertain the correct priority and order. Make sure your to do list stays below 15 items to not get overwhelmed.

• Focus on completing one item at a time. Multi-tasking is never as productive of a method of executing a task as you might think. So when it’s time to action your to do list, focus your energy on the task at hand.

With these tips in hand, you’re ready to get out and find the technology that works best for you.

What should a good to do list app for Mac do?

When it comes to selecting a to do list on Mac, there are a few aspects to consider. Some of the apps aim for total simplicity, whereas others come packed with useful features for more advanced users. Here are a few things to look for in your next to do list app:

• Simplicity is most important. Adding new tasks and organizing them should be done in just a few clicks or taps.

• The ability to categorize your to do list in such a way that it’s easy to find similar tasks. This might be done by grouping, tags, due dates, and more.

• A notification system for reminding you of upcoming or late tasks. These hold you accountable and are something pen and paper can’t beat.

• Syncing of your data across devices and operating systems can be useful for those who like to work on the go

• At a more personal level, your to do list should look and feel easy to use, as friction points in the user experience might prevent you from making the most of it

Now that you know what a good to do list should be, let’s take a deeper dive into some of the best to do list apps for Mac on the market.

Comparing the best to do list apps for Mac

Honestly, there are too many to do list apps out in the world to count. To make your decision easier, many of those have been evaluated and narrowed down to just five — each with its own pros and cons that could sway your decision depending on your preferences.

As a Mac user, you’ve probably heard of Apple Reminders, which comes pre-installed in iPhones, iPads, and, of course, Macs. One of the main pros of using Apple Reminders is the fact that it’s ready to go — no additional tinkering required. It also has the benefit of looking and feeling like the rest of your Apple software, including Siri support, so it’s a familiar experience. Reminders works well with other Apple users by allowing you to share tasks in iCloud, but, unfortunately, you can’t assign tasks to people outside of that ecosystem, or to multiple people.

Key Features:

• Smart location-based reminders which prompt depending on where you are

• Task list sharing through iCloud

• Simple, Apple-based interface that includes a quick calendar view

If you’re looking for the best task manager for Mac with more features, then you can’t pass Omnifocus. Made exclusively for Apple devices, Omnifocus takes everything one step further by allowing lists to be grouped into different projects, depending on the type of activity you’re doing, making it useful for work. Everything syncs, but only between Apple devices, of course. All in all, Omnifocus is definitely a strong candidate for any power user.

Key features:

• Full-featured software designed exclusively for Apple

• Multiple project types for any given workflow

• Six handy views right out-of-the-box, including calendar, due date, projects, tags, and more

Another to do list on Mac that comes with a strong set of features is Wunderlist. Unlike Apple Reminders and Omnifocus, it can be used across all devices and operating systems, including Windows. While the app features a clean interface, it does have some complexity to it, so overall Wunderlist targets users who would like to collaborate on tasks together.

Key features:

• Task reminders with notifications

• Multiple assignees and collaborators on projects and tasks

• Add hashtags to any descriptions to help search and organize task lists

If you care about speed and efficiency, you need 2Do — a perfect to do list app for people on the go. The quick-add feature makes creating new tasks a breeze, and you can even break your agenda up into a checklist format for subtasks.

A better version of Reminders

Mac Task Manager Equivalent

Get a top-notch app for busy folks. 2Do will help you organize any number of tasks into smart lists and break big jobs into subtasks.

While 2Do isn’t as full-featured as some of the alternatives, its upside is simplicity — essential for those who just need to get things done.

Key features:

• Quick-add feature for maximum efficiency

• Extra context for tasks via the tagging system

• Smart lists let you view critical information at a glance, including due date, tags, and reminders — nothing more than what you need

One more of the best to do list apps is GoodTask. The beauty of GoodTask is its native ability to integrate with Apple Reminders and Apple Calendar, while adding some extra functionality on top to help you become more productive. The downsides are few and far between: for example, it doesn't have the extended functionality of something like Omnifocus.

Best Task Management For Mac Computers

Key features:

• Automatic sync with your iCloud or Outlook calendar

• Reminders (and repeat reminders) to help you stay on top of tasks

• Smart sorting to organize your list by alphabet, due date, time created, or manually

With one of the best to do list on Mac options in hand, you’re ready to go out and become more productive than ever. Just remember to consider the difference between a task and a habit, keep your task list below 15, and pick an app that suits your preferences.

While you’re at it, give Be Focused a try. Be Focused is another task manager for Mac with a welcome twist — alongside the standard features, such as multi-device support and task list organization, Be Focused lets you set timers for each task. Now you can get to work knowing that you’re on track by the minute. Want to look further ahead? You can even breakdown your annual, quarterly, and monthly tasks into groups for a wider view of your life’s goals.

Best of all, 2Do, GoodTask, and Be Focused are available to you on a free 7-day trial via Setapp, a subscription service for Mac that grants you access to more than 200 indispensable apps across all categories imaginable. Now that’s a definite boost for your productivity!

Meantime, prepare for all the awesome things you can do with Setapp.

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To-Do software falls under the realm of time management and get things done. A good task management app will answer a question that we ponder every single day (and some of us every single hour!) – “What the F am I meant to be doing?”.

A great To-Do app will let you organize and focus on tasks at hand and complete them in a timely manner. The app should be simple to use, simple to add/edit/create tasks, allow you to plan and organize yourself, let you schedule tasks, and improve your productivity.

Other positive characteristics of good To-Do software include cross-platform support (Mac, iPhone, PC, Web, etc..), syncing between multiple devices, and simple-clean-clever design.

5 Great To-Do Apps For Mac

We took a quick look at the 5 most popular To-Do apps that our Twitter readers recommended. Things, Evernote, Wunderlist, OmniFocus, and iCal.

Things

Things, by Culture of Code, was by far the most popular reply to our tweet. Things has a very simple to use interface but its simplicity doesn’t mean they forgo any essential features that make Things a robust To-Do app.

A 15 day free trial of the award wining Things is available for Mac, iPhone, & iPad. The app has a sale price of $49.95.

Things is a beautifully focused and amazingly intuitive task manager. Other todo applications either oversimplify or are too difficult to use. Things instead offers the perfect balance between ease of use and powerful features.

(Via Geekanoids –Things Review – Task Management Application for Mac OS X)

Evernote

Evernote is a very popular app for OS X that is also available as a web app, Windows app, and mobile app for iPad, iPhone, iPod Touch, Android, Blackberry, Palm Pre, and Windows Mobile. That’s a lot of devices!

Evernote is a free app and takes a more “clip” approach to tasks rather than the more conventional approach of creating to-do lists. Think of Evernote as a filofax in which you can scribble notes, create lists, create documents, save images, and create bookmarks of webpages.

Evernote is a free-to-use and ad-supported app that can be upgraded to remove the ads, and increase your monthly online storage amongst other upgrades.

Evernote helps millions worldwide remember anything and everything that happens in their lives. Use Evernote to take notes, save interesting web pages, create to-dos and shopping lists, attach images and PDFs, and so much more. Then, watch as it all instantly synchronizes from your Mac to your smartphone, tablet and the Web, allowing you to find your memories at any time from anywhere.

(Via EvernoteAndrew – The New Evernote For iPhone Overview)

Wunderlist

Wunderlist is a beautifully simple to use and understand To-Do app. The most interesting thing about Wunderlist is the fact that it’s free and features no in-app advertisements. I can only presume that they are building up a user base while they develop Wunderlist further before making a paid for or ad supported version of the app.

Don’t be fooled by the fact that Wunderlist is free. It’s a ridiculously great piece of software and I’m really looking forward to what the future may bring for Wunderlist.

Wunderlist is a sync-friendly To-Do app that is available for Mac, iPhone, iPad, Android, and Windows.

Wunderlist makes it dead simple to organize your daily life. Just add some lists and start filling them with the things that need to be done. Keep track of your important tasks with reminders and notifications. You can even create a new task from your email inbox. And the best thing is it’s for free.

(Via Lifehacker – Wunderlist Demo)

Omnifocus

Omnifocus is a feature rich and extensive app that, in my opinion, is more of a project management tool than a to-do organizer. The interface is very similar to that of Things but the major difference is that Things is more of a personal focused app and Omnifocus is more centered on business activities.

You will need to devote quite a bit of time to Omnifocus to understand how it works and to get the best out of the app. Omnifocus is available with a 14 day free trial and sells for $79.99.

OmniFocus is designed to quickly capture your thoughts and allow you to store, manage, and process them into actionable to-do items. Perfect for the getting things done system, but flexible enough for any task management style, OmniFocus helps you work smarter by giving you powerful tools for staying on top of all things you need to do.

(via theiphoneblog – OmniFocus for iPad)

iCal

iCal is a calendar app that can be easily used as an organizer for to-dos and to manage your time. The hour by hour breakdown in the calendar-cenetric design makes the app very usable since it is simple to add and edit tasks and to get a snapshot of your activities for the rest of the day and week.

The great thing about using iCal, other than it will always be free, is that it is integrated into the OS X operating system and hooks up brilliantly with Mail.app

iCal makes it easy to keep track of your busy schedule. You can create as many separate calendars as you need — one for home, another for school, a third for work, and so on. You can see all your calendars in a single window or choose to see only the calendars you want.

(via ideamatt – Getting iCal Done)

Honorable To-Do Mentions

Some other great To-Do apps that are worth checking out include
Springpad, Remember The Milk, Toodledo, Anxiety App, Todolicious, TaskPaper, iProcrastinate, and of course the traditional approach of using pen & paper!

Kill Task Mac

What Say You?

What To-Do app do you use and why? Drop us a comment and vote on our poll.